Choose Parameters

There are parameters you can choose to modify how AppendPDF DE finishes the appended output file.  Check the box next to any of the following parameters to apply to the output document.

Number from first page in output document

Specifies to start counting pages from the first page of the completed document. In other words, include the cover page and table of contents in the page numbering.

The stamp files determine how a document is numbered. The stamp file in the Output pane will only stamp the documents that are listed in the input pane. Using this option, AppendPDF DE will count the pages of the cover and TOC and start numbering the body documents at the next number. For example, if there is one page for the cover and two pages for the TOC, the page number stamped on the first page of the body document will be 4.

If this parameter is not checked, page numbering will reset to 1 at the body of the appended documents. The cover and Table of Contents will have their own numbers.

Note: Acrobat and Acrobat Reader often start numbering with the first page of the document. This option ensures that the page numbers in the Table of Contents match the page numbers in Acrobat’s navigation pane.

Include bookmarks

Specifies to include the bookmarks of the original PDF files in the new, appended document. If a page (or pages) from an input document has a bookmark, that bookmark will appear in the bookmarks list, in the correct order, in the final appended document.

Note: AppendPDF DE handles bookmarks that have been created using “Named Destinations” in a special way. If a file has bookmarks with Named Destinations and you check this option, AppendPDF DE will convert the Named Destinations to Regular Destinations and then make the bookmark. Named Destinations that are not bookmarks will be ignored.

Save as linearized pdf

Save the output file as a linearized document, also known as optimized. Linearization reorganizes the file to make it more efficient for web delivery. Individual pages can be rendered before the entire document has downloaded, so the user can start reading the document sooner.

Do not cleanup invalid bookmarks

Specifies not to clean up bookmarks. By default, AppendPDF DE removes invalid bookmarks when appending PDF documents. Invalid bookmarks include links to pages that are not included in the final output file. If you have external links in bookmarks or make advanced use of named destinations, this options prevents AppendPDF DE from interfering with them.

Specify Document Information

The Document Properties dialog specifies values for fields Acrobat uses in its document information feature. You can specify values for the following information fields:

  • Title
  • Subject
  • Author
  • Keywords
  • Custom

To specify document information

  1. From the Menu bar, select  Options > Doc Info.
  2. Fill in the Document Information fields.

To add Custom Information fields

  1. Fill in the Name and Value of the Custom field.
  2. Click Add.

To remove a Custom Information field

  1. Click on the name of the field to highlight it.
  2. Click Delete.

Tips for Specifying Custom Fields in the document information

  • Custom fields can be either Strings or Dates. These fields will appear in the Custom section of the document information window in Acrobat 6 and above. It can be indexed and searched on using Adobe Catalog, or retrieved using Appligent’s APGetInfo utility.
  • A string can consist of any name and text value that would add meaningful meta information to the document.
  • A date must be of the format (D:YYYYMMDDHHmmSSOHH’ mm’ ), where:
     
       YYYY is the year: required
       MM is the month (01-12): optional/default = 01
       DD is the day (01-31): optional/default = 01
       HH is the hour (00-23): optional/default = 00
       mm is the minute (00-59): optional/default = 00
       SS is the second (00-59): optional/default = 00
       O is the relationship of local time to Universal Time (UT): optional/default = unknown
       + means local time is later than UT
       -means local time is earlier than UT Z means local time is UT
       HH’ is the absolute value of the offset from UT in hours (00-23)
       mm’ is the absolute value of the offset from UT in minutes (00-59)
     
  • Adobe Catalog can perform boolean searches on dates, for example, finding an invoice after 2000 but before 2002.

Specify View Options

You can specify the navigation and zoom levels Acrobat opens the document in:

  • Open mode: whether Acrobat will show the navigation pane with bookmarks, thumbnails, or not at all.
  • View mode: the zoom level Acrobat opens the document at: actual size, fit height, page, visible, or width in window.

To Specify View options

  1. From the menu bar, select Options > View.
  2. Choose the options as described below.

Open Mode

  • Show Bookmarks—The document opens showing bookmarks in the navigation pane.
  • Show Thumbnails—The document opens showing thumbnails in the navigation pane.
  • Show Document Only—The document opens not showing the navigation pane.

View Mode

  • Actual Size—The document opens at actual size.
  • Fit Height in Window—The document opens so that the full height of the page fits into the document window.
  • Fit Page in Window—The document opens so that the full page fits into the document window.
  • Fit Visible in Window—The document opens so that the visible area of the page fits into the document window.
  • Fit Width in Window—The document opens so that the full width of the page fits into the document window.

Specify Security

Acrobat standard security allows you to control who can access your document and, by setting permissions, how much they can edit or print it. Acrobat offers two levels of security:

  • Low level encryption (40-bit)—Compatible with Acrobat versions 3 and later.
  • High level encryption (128-bit)—Compatible with Acrobat versions 5 and later.

High level encryption provides a higher level of security, and finer control over security features. The minimum level of security that you can set is to allow any changes except extracting pages.

To specify security options

  1. From the Menu bar, select Options > Security.
  2. Fill in the Security Options as described below.
  3. Click OK to apply.

Owner and User Passwords

Both levels of security allow you to set passwords for the document:

  • User Password—controls who may view a document.
  • Owner Password (required)—controls who may make changes to permissions and passwords securing a document.

Note: You must set an Owner password to apply encryption, but do not use the same password for both User and Owner. If the same password is used for both, only the User password will be set.

Different versions of Acrobat use different terminology to refer to the same concepts. The following explains the different names for passwords:

Type Acrobat 6 Acrobat 7, 8, 9 and X
User User Document Open
Owner Master Permissions

User password is optional. If you do not specify a User password, anyone can open the document.

Key Length—Encryption level

Specifies the level of encryption applied: either 40-bit (Low) or 128-bit (high).

Low level encryption (40-bit) security options

Print

Low level encryption allows these printing security options:

  • Allow Printing—Specifies document can be printed normally.
  • Do Not Allow Printing—Specifies that the document cannot be printed. When the document is opened, the print icon on the toolbar and the Print option under the file menu will be grayed out.

Note: At the 128-bit encryption level there is also an option to allow low resolution printing only. See the section High level encryption (128-bit) security options for more detail.

Changes

Low level encryption allows these document modification security options

  • Allow Changes—Any changes except extracting pages.
  • Do Not Allow Changes—Cannot change the document without an Owner password.
  • Commenting, Filling in Form Fields, and Signing—Cannot modify the document, but can add annotations and comments, fill in form fields, and digitally sign the document.
  • Filling in Form Fields, and Signing—Cannot modify the document or add comments, but can fill in forms and add digital signatures.

Options

Low level encryption allows this additional security option:

  • Do Not Allow Copying Text or Graphics—Check this box to protect the content of the document from being copied, and to not allow accessibility.
  • Do Not Allow Accessibility—This option is grayed out. Using low level encryption, this option is combined with the previous one.

High level encryption (128-bit) security options

Print

High level encryption allows these printing security options:

  • Allow Printing—Specifies document can be printed normally.
  • Do Not Allow High Resolution Printing—Allows printing at 150 dpi only. This makes it more difficult to scan and OCR the document to recapture the text.
  • Do Not Allow Printing—Specifies that the document cannot be printed. When the document is opened, the print icon on the toolbar and the Print option under the file menu will be grayed out.

Changes

High level encryption allows these document modification security options

  • Allow Changes—Any changes except extracting pages.
  • Do Not Allow Changes—Cannot change the document without an Owner password.
  • Inserting, Deleting, and Rotating Pages—Cannot modify text or graphics, add comments or form fields, or fill in form fields or digitally sign the document. Can insert, delete and rotate pages, and add bookmarks.
  • Filling in Form Fields, and Signing—Cannot modify the document or add comments, but can fill in forms and add digital signatures.
  • Commenting, Filling in Form Fields, and Signing—Cannot modify the document, but can add annotations and comments, fill in form fields, and digitally sign the document.

Options

High level encryption allows these additional security options:

  • Do Not Allow Copying Text or Graphics—Check this box to protect the content of the document from being copied.
  • Do Not Allow Accessibility—Does not allow screen readers for the visually impaired to access the content. This option is not recommended.